The quality of your board’s meetings depends on the amount of work participants complete prior to each meeting. Meetings held online can be more productive and efficient when participants prepare. A group that is well-prepared is more likely to adhere to the agenda and avoid getting sidetracked.
It’s crucial to communicate clearly to board members on the remote how they can participate in meetings. It is best, for instance to remind the participants to mute themselves when speaking, and only data room insights for M&A intelligence speak when they are asked to. This stops people from speaking over each other or leaving a meeting without feeling heard. It’s also crucial for the convenor to inquire participants if they need help with a technology problem before starting.
Include the rules for virtual meetings in the orientation for board members materials so that everyone is aware of what to expect before and after the meeting. It’s essential, for example to communicate the agenda in advance and follow up on the day or morning before to confirm the agenda details. It is also possible to give the Zoom or meeting link to attendees again and remind them about any other preferences that you may have (such as asking them to tune in to the meeting from a quiet place to avoid distractions). It is also recommended to include an executive session placeholder to each agenda item, and to include it at the beginning of the meeting to avoid confusion over whether there will be an executive session or not.
