Online board meetings are becoming a common feature in the current world of nonprofits, with the number of and demand increasing as more boards opt for video-based meetings. Some believe that face-to-face data management meetings are more effective. However, it is important to be aware of how to use virtual technology to support productive discussions and decision-making.
1. Use a functional online board meeting platform.
You can use a range of online video conferencing platforms that include low-cost and free options, to host your virtual board meeting. It is essential to choose one that is appropriate for everyone on your board. If your board has members from all over the country or even across the globe, you will want to provide a screen sharing option to ensure the most enjoyable experience. If your board has a small budget, think about phone conferences that offer audio-only for those who don’t have video capabilities.
2. Start the meeting with an organized agenda.
A shorter agenda can help the flow of your meeting and prevent it from becoming too long. It also requires you to stick to the most important topics and ensures that everyone has an opportunity to speak.
3. Plan the meeting at the time that is comfortable for all attendees.
You will need to consider the location of your board members and the time they are able to attend the meeting. You should also consider other factors that can affect their ability to attend for meetings, such as early or late mornings, busy commutes, or common breaks.
